Lettings agency group | Multiple branches, property portfolios and property maintenance
Live budgets and reporting across a lettings group
A lettings group managing more than a thousand properties needs a clear view across its branches. Add separate companies holding the directors’ own property portfolios and a property maintenance business, and the financial picture becomes more involved.
We bring those moving parts together through day-to-day finance management, detailed budgets and live reporting dashboards. The directors can see the overall position, then get into the detail behind individual businesses, income and costs.
A group view with the detail underneath
The group needed management information that reflected how it actually operates.
Each branch and company contributes to the wider picture, but a combined total cannot explain everything. The directors also need to understand where income is coming from, where costs are increasing and which parts of the business need closer attention.
The budgets needed the same depth. Broad spending allowances were not enough to support the level of scrutiny the directors wanted across the group.
We built a financial structure that connects the overall position with the detail behind it.
Live budgeting and reporting dashboards
We developed live financial and budget dashboards that feed directly into the group’s wider reporting.
As the underlying figures are updated, the dashboards and connected reports work from the same current information. Budgeting and performance reporting stay connected, giving the directors a consistent view of the numbers they use to manage the business.
The supporting budget goes down to the individual contacts behind income and expenditure. That makes it possible to look beyond a broad category and understand who the money is coming from or going to.
The directors can review the group position, investigate a movement and follow it through to the detail that explains it.
Finance management across the businesses
We manage the day-to-day finance and produce the group’s management information, alongside overseeing the accounts for the directors’ property portfolios and the other businesses within the group.
That ongoing work keeps the reporting grounded in the underlying accounts. The budgets, dashboards and management reports form part of the same financial process.
It gives the directors a connected view across the lettings branches, property holdings and maintenance business, while retaining the detail needed to understand each part.
Detailed budgets that cut unnecessary costs
The detailed budgeting has helped the directors identify unnecessary expenditure as it develops and cut it promptly.
Instead of a cost disappearing into a broad spending category, the supporting detail makes it easier to see what is driving the total and where it needs challenging.
The dashboards bring that information into the regular review of the business. The directors have a clearer basis for deciding which spending is justified and where action is needed.
What changed
The group now has its most detailed budgeting and forecasting structure to date, supported by live dashboards and connected management reporting.
The directors can see how the businesses fit together financially, investigate changes and identify spending that needs attention. They are working from the same up-to-date numbers, with the detail available to support their decisions.
Standout result
Live budgeting and reporting dashboards connect the group’s finances, helping the directors spot and cut unnecessary expenditure as it develops.