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Kept is an outsourced finance team for businesses that have outgrown a bookkeeper and a year-end accountant. We can run your whole finance function, from the everyday processing to month end, management accounts and cash forecasts, or work alongside the finance people you already have and cover what they can't.
One team that does the work, explains the numbers and plans ahead with you.
01
The people processing your invoices, running payroll and preparing your management accounts all work in the same team, from the same records. So when something odd turns up in the day-to-day, it gets sorted before it reaches your monthly pack, not explained away afterwards.
02
A single finance hire brings one set of skills, and the work stops when they're off. With Kept you get a team: people who handle the day-to-day, accountants who close the month and prepare your reporting, and senior support for forecasts, systems and the bigger decisions. When the work gets heavier, at month end, in a busy season or during a system change, the team flexes with it.
03
You still approve the payments and make the decisions. We make sure everything reaches you on time with what you need to sign it off quickly, and we raise anything unusual before it becomes a problem. Because we get to know how your business runs, the reporting answers the questions you actually ask.
04
Some clients hand us their entire finance function. Others have a finance manager or a small team and need us for month end, reporting, payroll or extra hands while the business grows. Either way, it's one team working with your people, in Xero or whatever system you already use.
The month, delivered
The accounts are reconciled and the reporting is ready to discuss.
One team works across the whole month, so the detail is already understood when it's time to explain the result.
September month end
Example
Halden & Rowe · illustrative business
✓ Closed · working day 4
✓
6 bank accounts reconciled across 3 entities
✓
412 supplier invoices processed
✓
Payment run approved and paid on the 25th
✓
Stock reconciled across 2 warehouses
✓
Payroll run for 86 staff
●
2 customer accounts over 60 days, flagged and being chased
Nothing waiting on you.
How the team works
One team does the work on a set rhythm, so month end, reporting and forecasting all run from the same up-to-date numbers.
Every day
Sales invoices raised and sent
Supplier bills checked and logged
Bank transactions matched
Questions from your team answered
Every week
Supplier payment run ready to approve
Customers chased for payment
Cash position updated
Expenses and card spend checked
Every month
Payroll processed
Month end closed on a set timetable
Management accounts and commentary
A call to talk the numbers through
Every quarter and year
VAT returns prepared and filed ahead of the deadline
Budget and forecast reviewed
Figures ready for your bank or investors
Year end ready for your accountants
Your systems hold the data from sales, bills, payments and payroll. Whatever you use, from mainstream accounting software to custom-built systems, we connect and check it, bringing the information together so the numbers line up and your reporting shows what's really happening across the business. And if your set-up is holding you back, we can implement new systems and integrations from start to finish.
Every engagement is scoped around your business. It can include:
✓
Purchase and sales invoices, expenses and supplier payment runs
✓
Bank, card and payment-provider reconciliations
✓
Payroll, as part of running your finance function
✓
Month-end close and monthly management accounts
✓
Budgets, cash forecasts and scenario planning
✓
Systems, integrations and process improvement
Invoices, payments, reconciliations and a month end that closes on time.
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Monthly reporting built around how you run the business, explained in plain English.
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Get more from the system you have, or move to a better one.
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