Talk to us
Talk to us
Outsourced finance team
Kept brings the everyday finance work, reporting and cash planning together in one team that works with your business.
Explore servicesHow we work
Run the whole finance function with us, or have us cover the parts your team can't.
Kept does the work week in, week out, so month end, reporting and forecasting all run from the same up-to-date numbers.
Explore the finance teamYour outsourced finance team
Whether you need the whole finance function or the parts your team can't cover, Kept does the work, explains the numbers and helps you plan what's next.
Day-to-day finance. Reporting. Forecasting and budgeting. One team.
Day-to-day finance
Month end closes on time, every time. Without you chasing it.
September month end
Closed on working day 4
✓6 bank accounts reconciled across 3 entities
✓412 supplier invoices processed
✓Payment run approved and paid on the 25th
✓Stock reconciled across 2 warehouses
✓Payroll run for 86 staff
→2 customer accounts over 60 days, being chased
Invoicing, supplier payments, payroll, bank reconciliations and month end, done properly and on time. We can run the whole finance function, or cover the parts your team can't.
Reporting
Reporting that tells you what happened, and why.
September management accounts
Revenue
£1.42m
Gross margin
52.1%
Gross margin by channel
Online
58.4% budget 58.0%
Stores
55.2% budget 55.5%
Wholesale
38.6% budget 45.0%
Commentary
Margin fell because wholesale orders shipped at end-of-season pricing. Online held up.
Monthly management accounts with commentary that explains what moved, by channel, site, product or property. Whatever you run the business by.
Forecasting & budgeting
Know what a decision does to cash before you make it.
Cash forecast · next 12 months
What are you weighing up?
Lowest cash £140k in March. You can fund it without borrowing.
Budgets, cash forecasts and scenarios built on your real numbers, so the big calls get made with the figures in front of you.
Explore all three
Some clients hand us the whole finance function. Others have a team and need us for the parts they can't get to. Either way, it's one team who get to know your business, working in Xero or whatever system you already use.
•One team across the day-to-day, reporting and forecasting
•Month end closed on a set timetable
•Alongside your finance staff, or instead of them
•Set up in your existing system, or moved to a better one
No standard pack. We start with the questions you ask every month, design the reporting around them, and deliver it as part of month end with commentary from people who know the numbers.
•Management accounts as part of every month end
•Actuals against budget and last year
•The measures you actually track, like stock days, occupancy or margin by channel
•Calls to talk the numbers through
Your budget and forecast are built from your real figures and updated as each month's actuals come in. When something big comes up, like a stock buy, a new site or refinancing, we model it and talk you through the result.
•An annual budget agreed with you
•A rolling 12-month cash forecast
•Scenarios modelled when you need them
•Figures ready for your bank or investors
Illustrative examples
See what better reporting looks like
We design every reporting pack around the business it's for. The measures, format, visuals and commentary reflect how you run it and the decisions you need to make.
Illustrative example of reporting for a clothing and ecommerce brand. Every reporting pack is designed individually for each business.
Where do you need us?
You don't need to arrive with a list of accounting services. Tell us what's taking up your time, what isn't working and what you want to understand, and we'll tell you where Kept fits.
Your systems hold the data from sales, bills, payments and payroll. Kept connects and checks it, bringing the information together so your accounts and reporting show what’s happening across the business.
The work we take on, what stays with you and how the relationship should run.
Read the article ↗
Look beyond one salary and one fee to the work, coverage and skills you need.
Read the article ↗
Broader skills, steadier cover and better information when the team is properly integrated.
Read the article ↗
